Audit evidence managementAnswer every audit request from one place, with a record of who sent what
Dev Soft UK designs and builds audit evidence management for you with DocView Capture, DocView Web and DocView OmniRead. Each item on an auditor's request list becomes a task with an owner and a due date; the evidence is collected, reviewed, shared with the auditor and kept for next year.
| Request | Area | Owner | Due | Status |
|---|---|---|---|---|
| R-014 Bank reconciliations | Treasury | Finance 2 | 20/11/2026 | Sent |
| R-027 Fixed asset additions | Assets | Finance 4 | 24/11/2026 | In review |
| R-033 Payroll sample | Payroll | HR 1 | 24/11/2026 | Queried |
Illustration with sample data.
The request list lives in a spreadsheet, the evidence lives everywhere
Auditors send a list of what they need. Someone copies it into a spreadsheet, e-mails each line to a colleague and waits. Evidence comes back as attachments, links to folders and photos of printouts. Nobody is sure whether item 33 was sent, which version went, or why the auditor raised a query.
Next year the same requests arrive, and the work starts again from nothing.
A trail you can show
Every document keeps a history of what happened to it and who did it, from upload to release.
From request list to closed audit
Receive
The auditor's request list is loaded, one line per item.
Assign
Each item gets an owner and a due date.
Collect
Owners upload or scan the evidence against the item.
Review
A reviewer checks it is complete before it leaves.
Release
The auditor sees approved evidence, and nothing else.
Close
Queries are answered and the file is kept for next time.
Documented features this solution uses
From DocView Web and DocView Capture as they are today.
Document cases for auditors
Group the evidence for an audit in a DocView Web case and give the outside auditor controlled access to it.
Time-limited sharing
Share a document by e-mail or link between a start and end date, as view only or with edit rights.
Tasks and review steps
Workflow steps for a user or role, with the document open beside the task and Approve or Reject actions.
Dashboard
See what is processed, being processed, waiting and in exception at a glance.
Search with sources
Filters on fields and contents, and Chat with Documents answers that link to the source PDF.
Capture records
DocView Capture keeps an audit trail of every field change and can search batches, field values and page text, including archived batches.
Your audits, your reviewers, your evidence structure
A statutory audit, an internal audit and a certification visit ask different questions. We build the request and evidence process around the audits you actually face.
- We build an import of the auditor's request list, so each line becomes an item with an owner and due date
- We add reminders before each due date and escalation to the audit lead when items fall behind
- We configure a review and sign-off step, so nothing reaches the auditor until it has been checked
- We build query handling, keeping the auditor's question and your answer against the item
- We can roll last year's request list forward with links to the evidence supplied before
- We can produce an evidence pack for each audit, indexed by request number
- We can connect DocView to your accounting or risk management system to pull reports used as evidence
Anyone who prepares for audits more than once
Finance teams
Year-end audits, with schedules and samples requested by external auditors.
Internal audit
Teams running their own reviews and following up on actions.
Quality and compliance
People preparing for certification and supervisory visits.
Funded organisations
Charities, colleges and projects showing how grant money was spent.
Audit evidence questions
Is this an off-the-shelf product?
No. It is DocView Web and DocView Capture configured for your audits and, where needed, extended by Dev Soft UK. Cases, sharing, workflow tasks, history and search are part of DocView; request list import, reminders, sign-off rules, query handling and evidence packs are built by us.
Can the auditor see only what we have approved?
Yes. Evidence is released to the auditor after a review step, and their access is limited to the audit's case or to documents shared with them for the dates you set.
Can we show when each item was provided?
Yes. DocView Web keeps a history of what happened to each document and who did it, and we add the date released and the reviewer to each request item.
Can we reuse evidence from last year?
Yes. We can carry the request list forward and link each item to the evidence supplied before, so owners start from what was sent last time.
Does using DocView mean we will pass the audit?
No. It is designed to help you meet your obligations by making requests, evidence and decisions easy to find and follow. The audit outcome depends on your records and controls, not on the software.
Make the next audit the easier one
Send us last year's request list and tell us how evidence was gathered. We will show you how DocView could run it next time.